Keeping your personal information secure and safeguarding your privacy are really important to us. So is making sure you understand what personal information we use, and how we use it, where we get it from, who we share it with and what rights you have to control how we use it.
2. How we use your personal information
We use your personal information in three ways:
- To provide our products and services to you
- To meet our legal obligations
- To run our business
We have described these in greater detail in Schedule A
3. The information we use and where it comes from
We collect and use various categories of personal information but only to the extent we need to achieve one or more of the purposes listed above. The exact information collected will depend on the nature of services provided to you. This personal information may include:
- personal information you supply through the Kestrl app or website (for example, when you sign up to Kestrl or when you use your account or get in touch with us). This includes your name, address, email and other contact details, ID and visual images (such as selfie or copy of passport photo) and nationality;
- transactional and other information which we use to learn how you use the Kestrl app, your card, your account, and any other third-party bank accounts you have allowed us to access through account aggregation / Open Banking;
- information we receive from third parties, such as those providing services to us or you e.g. ID verification services, credit reference agencies, fraud prevention or government agencies, and other banks;
- device information including your location, mobile phone network, IP address and telephone number and how you use your mobile to access Kestrl;
- information about your family, lifestyle and social circumstances (such as dependents, marital status, next of kin and their contact details);
- information about your financial circumstances, including personal wealth, assets and liabilities, proof of income and expenditure, credit and borrowing history and needs and goals;
- where you provide further consent – online profile and social media information and activity, based on your interaction with us and our websites and app, including for example, your banking profile and login information, Internet Protocol (IP) address, smart device information, location coordinates, online and mobile banking security authentication, mobile phone network information, searches, site visits and spending patterns;
- information from publicly available sources including social media profiles, the electoral register, the media and online search engines; and
- information from our Marketplace partners where services are integrated between us and them.
We may also use certain special categories of information for specific and limited purposes, such as detecting and preventing financial crime or to make our services accessible to customers. We will only use special categories of information where we have obtained your explicit consent or are otherwise lawfully permitted (and then only for the particular purposes and activities set out in Schedule A for which the information is provided). This may include:
- information about racial or ethnic origin;
- religious or philosophical beliefs; or
- physical or psychological health details or medical conditions; information, relating to the physical, physiological or behavioural characteristics of a person, including, for example, using voice recognition or similar technologies to help us prevent fraud and money laundering.
Where permitted by law, we may use information about criminal convictions or offences and alleged offences for specific and limited activities and purposes, such as to perform checks to prevent and detect crime and to comply with laws relating to money laundering, fraud, terrorist financing, bribery and corruption, and international sanctions. It may involve investigating and gathering intelligence on suspected financial crimes, fraud and threats and sharing data between banks and with law enforcement and regulatory bodies.
Your transaction history and account information may also contain special categories of personal data. For example, if you have a payment for a membership a particular political party, this could reveal your political beliefs. We will not profile you on the basis of this data or otherwise use this data for any other purposes other than providing our services.
4. Your Rights
Your rights in relation to the personal information we hold on you are set out in the table below. If you wish to exercise any of these rights, or if you have any queries about how we use your personal information which is not answered here, you can contact us at email@example.com
Please note that in some cases, if you don’t agree with how we use your information, it may not be possible for us to continue to operate your Kestrl account and/or provide certain products and services to you.
|Access||You have the right to a copy of the personal information we hold on you and can request it by contacting us at firstname.lastname@example.org|
|Erasure||You have the right to request we delete your personal information if you believe that:
|Restriction||You have the right to request use to restrict how we use your information if you believe that:
|Portability||You have a right to receive any personal information you provided to us directly in an electronically and/or request that we send it to a third party, if technically feasible and secure. If you would like to do this please contact our support team at email@example.com|
|Objection||You have the right to object to how we are using your information for the purposes described in Schedule A, table (C), (which can be found at the end of this document), unless we can demonstrate overriding compelling and legitimate grounds for the processing or where we need to use your information to investigate and protect us or others from legal claims.|
|Marketing||You have a right to object to us using your personal information for direct marketing purposes, including profiling you for direct marketing. For more information see Section 10.|
|Lodge complaints||If you want to make a complaint about how we have handled your personal information, you can contact our Data Protection Officer who will investigate the matter. Please contact us at firstname.lastname@example.org or 020 71531087.We hope that we can address any concerns you may have, but if you are not satisfied, you can always contact the Information Commissioner’s Office (ICO). For more information, visit https://ico.org.uk/.|
5. Changing How We Use Your Information
From time to time, we may change the way we use your information. When this happens, the new policy shall be posted onto our website, where you will be able to access and read it.
6. Who We Share Your Information With
- where we have your permission;
- where required for your product or service;
- where we are required by law and by law enforcement agencies, judicial bodies, government entities, tax authorities or regulatory bodies around the world;
- with other banks, individuals or organisations so that we can help recover funds that have entered your account as a result of a payment sent in error by one of the above;
- with companies providing services to us, such as market analysis and benchmarking, correspondent banking, and agents and sub-contractors acting on our behalf, such as ID verification services;
- when you agree to receive marketing from us, we may use social media companies or other third-party advertisers to display relevant messages to you about our products and services. Third party advertisers may also use information about your previous web activity to tailor adverts which are displayed to you;
- with other banks to help trace funds where you are a victim of suspected financial crime and you have agreed for us to do so, or where we suspect funds have entered your account as a result of a financial crime;
- with debt collection agencies;
- with credit reference and fraud prevention agencies;
- with external guarantors or other companies that provide you with benefits or services (such as insurance cover) associated with your product or service;
- where required for a proposed sale, reorganisation, transfer, financial arrangement, asset disposal or other transaction relating to our business and/or assets held by our business;
- in anonymised form as part of statistics or other aggregated data shared with third parties;
- where necessary for our legitimate interests (e.g. to help us provide and improve our products and services to make them better for you) or those of a third party, and it isnot inconsistent with the purposes listed above; or
- with our Marketplace partners where services are integrated between us and them and where you have provided permission for us to share your information.
If you ask us to, we will share information with any third party that provides you with account information or payment services. If you ask a third party provider to provide you with account information or payment services, you’re allowing that third party to access information relating to your account. We’re not responsible for any such third party’s use of your account
information, which will be governed by their agreement with you and any privacy statement they provide to you.
In the event that any additional authorised users are added to your account, we may share information about the use of the account by any authorised user with all other authorised users.
7. Transferring Information Overseas
We may transfer your information to organisations in other countries (including to other Kestrl group companies) on the basis that anyone to whom we pass it protects it in the same way we would and in accordance with applicable laws.
In the event that we transfer information to countries outside of the European Economic Area (which includes countries in the European Union as well as Iceland, Liechtenstein and Norway), we will only do so where we are satisfied your information is adequately protected based on the European Commission’s assessment of the countries in question, the transfer has been authorised by the relevant data protection authority or a suitable contract with the organisation we are sharing your information with. You can contact us at email@example.com to get a copy of the relevant data protection clauses in the contract.
When you have told us that you want to hear from us via the app, email, social media or other electronic means, we may contact you from time to time about new products and services that we think could be of interest to you via email, text and other forms of communication. You can adjust your marketing preferences anytime you want via contacting us at firstname.lastname@example.org
9. Communicating With You About Your Account
When we contact you, we may do so via the Kestrl app, as well as email, text message, post and/or telephone. To help us get in touch with you please keep your contact details in the app up to date.
We may monitor or record our communications with you in accordance with applicable laws for the purposes outlined in Schedule A.
10. Credit Reference, Fraud Prevention, Identification and Verification Partners
We may access and use information from credit reference and fraud prevention agencies when you open your account and periodically to:
- manage and make decisions about your accounts, including assessing your credit worthiness and checks to avoid you becoming over-indebted;
- prevent criminal activity, fraud and money laundering;
- check your identity and verify the accuracy of the information you provide to us; and 4. trace debtors and recover debts.
The decision to provide you with a Kestrl account may be taken based solely on automated checks of information from credit reference and fraud prevention agencies and internal Kestrl group records. To work out your credit score, we look at information you give us when you apply; information from credit reference agencies that will show us whether you’ve kept up to date with payments on any credit accounts (that could be any mortgages, loans, credit cards or overdrafts), or if you’ve had any court action such as judgments or bankruptcy; your history with us such as maximum level of borrowing; and affordability, by looking at your available net income and existing debts. You have rights in relation to automated decision making, including a right to appeal the decision.
We will continue to share information with credit reference agencies about how you manage your account including your account balance, payments into your account, the regularity of payments being made, credit limits and any arrears or default in making payments, while you have an account with us. This information will be made available to other organisations (including fraud prevention agencies and other financial institutions) so that they can take decisions about you, your associates and members of your household.
If false or inaccurate information is provided and/or fraud is identified or suspected, details will be passed to fraud prevention agencies. Law enforcement agencies and other organisations may access and use this information. If we, or a fraud prevention agency, determine that you pose a fraud or money laundering risk, we and others may refuse to provide the services and financing you have requested, to employ you, or we may stop providing existing services to you.
A record of any fraud or money laundering risk will be retained by the fraud prevention agencies, and may result in others refusing to provide services, financing or employment to you. Fraud
prevention agencies can hold your information for different periods of time, and if you are considered to pose a fraud or money laundering risk, your data can be held for up to six years.
Please also be aware that, to make verifying your identity as part of the account opening process easy as possible, we will send required identification that you provide to us to a third party ID verification service provider.
When the credit reference and fraud prevention agencies, and our identity and verification provider use your information, they do so, on the basis that they have a legitimate interest in preventing fraud and money laundering, and to verify identity, in order to protect their business and to comply with laws that apply to them. Further, they are independent controllers of your data when they use your personal information. If you want further details of how your information will be used, you can contact them using the relevant details below.
11. How Long We Keep Your Information For
By providing you with products or services, we create records that contain your information, such as customer account records, activity records, tax records and lending and credit account records. Records can be held on a variety of media (physical or electronic) and formats.
We manage our records to help us to serve our customers well (for example to help us deal with any queries you may have about your account) and to comply with legal and regulatory requirements. Records help us demonstrate that we are meeting our responsibilities and to keep as evidence of our business activities.
How long we keep records depends on the type of record, the nature of the activity, product or service and the applicable local legal or regulatory requirements. We (and other Kestrl group companies) normally keep customer account records for up to six years after you close your account, whilst other records are retained for shorter periods. How long we retain your information for may change based on business or legal and regulatory requirements.
We may in certain circumstances retain your information for longer periods, particularly where we need to withhold destruction or disposal based on an order from the courts or an investigation by law enforcement agencies or our regulators. This is to make sure that we will be able to produce records as evidence, if they’re needed.
If you would like more information about how long we keep your information, please contact us at email@example.com
At Kestrl, making sure that we and any third parties who act on our behalf keep your personal information secure is really important to us.
We will only use and share your information where it is necessary for us to carry out our lawful business activities. Your information may be shared with and used by other KESTRL group companies and our Marketplace Partners. We want to ensure that you fully understand how your information may be used. We have described what we may use your information for below:
We may use your information where it is necessary to enter into a contract with you to provide you with our products or services or to perform our obligations under that contract. Without this information, we may not be able to continue to operate your Kestrl account and/or provide products and services to you. This may include processing to:
Keeping your information secure is really important to us, which is why we have strict technical and administrative procedures in place which keep your information safe from unauthorised access.
Your information, as extracted by us from Truelayer, is encrypted using the Advanced Encryption Standard/AES 256-bit encryption. Communication between us and Truelayer’s database is securely encrypted and only accessible through servers which are protected by firewalls. This guarantees protection for all of the information that is processed by Truelayer.
Please see our terms and conditions for more information on Truelayer and our partnership with them.
Your user information and transaction history processed by us are anonymised and encrypted.
Information that is processed by our Marketplace providers is under each Marketplace provider’s control. Please read our Marketplace providers’ privacy policies/notices before purchasing their products.
Table A: Contractual Necessity
- assess and process applications for products or services;
- provide and administer those products and services throughout your relationship with Kestrl, including opening, setting up or closing your account or products, collecting and issuing all necessary documentation, following your instructions, processing transactions, including transferring money between accounts, making payments to third parties, resolving any queries or discrepancies and administering any changes, including in relation to Aggregated Accounts;
- manage and maintain our relationships with you and for ongoing customer service. This may involve sharing your information with other Kestrl group companies to improve the availability of our services;
- communicate with you about your account(s) or the products and services you receive from us. Calls with our support team and online communications may be recorded and monitored for these purposes; and
Table B: Legal Obligations
When you apply for a product or service (and throughout your relationship with us), we are required by law to collect and use certain personal information about you. Without this information we may not be able to continue to operate your account and/or provide products and services to you. This may include processing to:
- confirm your identity, including using face-recognition technology and other identification procedures, for example fingerprint verification;
- perform checks and monitor transactions and location data for the purpose of preventing and detecting crime and to comply with laws relating to money laundering, fraud, terrorist financing, bribery and corruption, and international sanctions. This may require us to use information about criminal convictions and offences, to investigate and gather intelligence on suspected financial crimes, fraud and threats and to share data with law enforcement and regulatory bodies;
- share data with other banks and third parties to help recover funds that have entered your account as a result of a misdirected payment by such a third party;
- share data with police, law enforcement, tax authorities or other government and fraud prevention agencies where we have a legal obligation, including reporting suspicious activity and complying with production and court orders;
- deliver mandatory communications to customers or communicating updates to product and service terms and conditions;
- investigate and resolve complaints;
- conduct investigations into breaches of conduct and corporate policies by our employees;
- manage contentious regulatory matters, investigations and litigation;
- perform assessments and analyse customer data for the purposes of managing, improving and fixing data quality;
- provide assurance that the bank has effective processes to identify, manage, monitor and report the risks it is or might be exposed to;
- investigate and report on incidents or emergencies on bank’s properties and premises; and
- coordinate responses to business disrupting incidents and to ensure facilities, systems and people are available to continue providing services.
Table C: Legitimate Interests of Kestrl
We may use your information where it is in our legitimate interests to do so as an organisation and without prejudicing your interests or fundamental rights and freedoms.
A. We may use your information in the day to day running of our business, to manage our business and financial affairs and to protect our customers and employees. It is in our interests to ensure that our processes and systems operate effectively and that we can continue operating as a business. This may include processing your information to:
- monitor, maintain and improve internal business processes, information and data, technology and communications solutions and services;
- ensure business continuity and disaster recovery and responding to information technology and business incidents and emergencies;
- ensure network and information security, including monitoring authorised users’ access to our information technology for the purpose of preventing cyber-attacks, unauthorised use of our telecommunications systems and websites, prevention or detection of crime and protection of your personal data;
- provide assurance on our material risks and reporting to internal management and supervisory authorities on whether we are managing them effectively;
- perform general, financial and regulatory accounting and reporting; 6. protect our legal rights and interests; and
- enable a sale, reorganisation, transfer or other transaction relating to our business.
B. It is in our interest as a business to ensure that we provide you with the most appropriate products and services and that we continually develop and improve as an organisation. This may require processing your information to enable us to:
- identify new business opportunities and to develop enquiries and leads into applications or proposals for new business and to develop our relationship with you;
- send you relevant marketing information (including details of other products or services provided by us or other Kestrl group companies which we believe may be of interest to you). We may show or send you marketing material online (on our own and other websites including social media platforms), in our app, or by email, sms or post;
- understand your actions, behaviour, preferences, expectations, feedback and financial history in order to improve our products and services, offer you insights into your spending and potential actions you could take and to develop new products and services and to improve the relevance of offers of products and services by Kestrl group companies and our Marketplace Partners;
- monitor the performance and effectiveness of products and services;
- assess the quality of our customer services and to provide staff training. For these purposes we may record and monitor our interactions with you;
- perform analysis on customer complaints for the purposes of preventing errors and process failures and rectifying negative impacts on customers;
- compensate customers for loss, inconvenience or distress as a result of services, process or regulatory failures;
- identify our customers’ use of third-party products and services in order to facilitate the uses of customer information detailed above; and
- combine your information with third party data, such as economic data in order to understand customers’ needs better and improve our services. We may perform data analysis, data matching and profiling to support decision making with regards to the activities mentioned above. It may also involve sharing information with third parties who provide a service to us.
C. It is in our interest as a business to manage our risk and to determine what products and services we can offer and the terms of those products and services. It is also in our interest to protect our business by preventing financial crime. This may include processing your information to:
- carry out financial, credit and insurance risk assessments;
- manage and take decisions about your accounts;
- carry out checks (in addition to statutory requirements) on customers and potential customers, business partners and associated persons, including performing adverse media checks, screening against external databases and sanctions lists and establishing connections to politically exposed persons;
- share data with credit reference agencies, fraud prevention agencies, law enforcement agencies and identification verification service providers;
- trace debtors and recovering outstanding debt; and for risk reporting and risk management.